Terms And Conditions

Rental Agreement

Dated:  29-02-2024

1. Clear Understanding: Before completing the booking, make sure you read and accept the terms and limitations stated in this rental agreement. For clarity, a concise glossary of important concepts is available on the website.

2. Legal Capacity: You certify that you fulfill all minimum age criteria set out herein and that you have the legal capacity to engage into this agreement under the laws of your jurisdiction.

3. Communication: Make sure to stay in contact with Baecars and swiftly report any changes or issues pertaining to your rental. Our preferred methods of contact are instantaneous email, phone, WhatsApp.

4. Documentation: To speed up the renting procedure, correctly and immediately supply the required paperwork and information. This include insurance details, a current driver's license, and any further paperwork Baecars may require. Documents must be provided within the allotted time limit and in the format that has been requested.

5. Confirmation: Upon completion of the booking process, you will receive a confirmation email detailing the rental terms. Review this carefully and contact Baecars immediately if there are any discrepancies.

6. Jurisdiction Awareness: Recognize that the laws and rules of the jurisdiction in which the rental occurs apply to the rental agreement. For your reference, a concise synopsis of pertinent legislation and regulations is given.

7. Responsibility Acknowledgement: Recognize that you are accountable for any losses, fines, or other costs incurred during the rental term. As per the given instructions, you are in charge of the rental car's upkeep and maintenance.

8. Indemnity: Agree to indemnify and hold Baecars harmless against any claims, losses, or damages arising from your use of the rental vehicle.

9. Modifications: The rental agreement may only be changed or amended with the consent of both parties in writing. Changes must be agreed upon by both parties.

10. Termination: If you do not adhere to the rules stated below, Baecars maintains the right to end the rental agreement.

Driver Requirements

1. License Verification: It is essential that all drivers present a current driver's license that satisfies all local rules and regulations. This assures both the safety of our clients and our cars and ensures compliance with legal duties.

2. Age Confirmation: In order to rent and operate our cars, we fully comply with the minimum age restrictions established by local regulations. To be eligible for rental services, customers must attest to meeting certain standards.

3. Additional Drivers: All extra drivers need to fulfill the same conditions as the principal driver, which include having a current driver's license and being of legal age. It is necessary to submit accurate information regarding extra drivers in order to guarantee compliance and enough coverage.

4. Identification: Upon inquiry by Baecars or local authorities, customers must produce appropriate identity papers. This guarantees the security of our rental cars and aids in confirming their identification.

5. Driving Record: As part of the rental procedure, we retain the right to review a customer's driving history. This guarantees the safety of our fleet and other drivers while assisting in the assessment of the risk involved in hiring one of our cars.

6. Safety Acknowledgement: Customers must understand that throughout the rental time, driving safely is of the utmost importance. This entails driving attentively, abiding by traffic regulations, and keeping the car in roadworthy condition.

7. Notification: If any information or modifications are made to the list of drivers, customers must notify Baecars as soon as possible. By doing this, we can make sure that our records are current and continue to offer effective and efficient rental services.

8. License Renewal: During the rental time, if a customer's driver's license expires, they are required to stop driving the car until they are able to acquire a new one. Maintaining the safety of our cars and clients, as well as adhering to the law, depend on this.

9. Driving Restrictions: Renters are required not to drive the car in forbidden zones or take part in any actions that might make their insurance coverage worthless.

10. Driver Liability: All designated drivers are jointly and severally liable for any damages or violations throughout the rental period. This encourages safe driving habits and ensures responsibility for any possible accidents.

Reservation and Payment

1. Booking Confirmation: Our system will automatically send out a confirmation email as soon as a car reservation is successfully made. This email will include all of the information about your reservation, such as the kind of car, length of rental, and payment schedule.

2. Payment Authorization: When you make a reservation with Baecars, you give us permission to charge the full rental cost to the credit card or payment method you have specified. This guarantees both parties a simple and seamless payment process.

3. Deposit: Please be advised that a security deposit could be needed while making a reservation or when picking up the car. During the rental time, this deposit acts as insurance against any potential damage to the car.

4. Payment Schedule: The payment plan that appears on your booking confirmation must be followed. This guarantees prompt payment processing and aids in the maintenance of our effective operations.

5. Currency Conversion: Please be aware that there may be costs associated with currency conversion if you are paying with a foreign currency. For further information on these costs, we advise getting in touch with your bank or other financial institution.

6. Refund Policy: In the event that your reservation is canceled or modified, we strongly advise you to become acquainted with our refund policy. It would be easier for you to handle any unanticipated situations if you are aware of our policy.

7. Late Fees: There may be extra costs or penalties associated with late payments. We respectfully request that you pay as soon as possible in order to prevent any unneeded fees.

8. Payment Disputes: Kindly contact Baecars right once if you see any inconsistencies or illegal charges on your payment statement. We pledge to swiftly and equitably settle any payment problems.

9. Payment Receipt: You will get a payment receipt for your records after completing your payment. For your convenience and peace of mind, we advise keeping a copy of this receipt on file.

10. Payment Responsibility: By reserving a car with Baecars, you agree to pay all applicable fees and taxes as well as any other costs related to the rental. We value your collaboration in making sure that everyone has a smooth rental experience.

Vehicle Pickup and Return

1. Location Confirmation: Clients must verify the stated locations shown in their booking confirmation before beginning the pickup or return process. For all sides involved, this guarantees a seamless and effective procedure.

2. Scheduled Pickup: In order to pick up the car, customers must show up at the designated pickup place at the designated time. Maintaining our excellent quality of service requires punctuality.

3. Early Pickup: In order to prevent any difficulty and to make the required preparations, clients who intend to pick up the vehicle earlier than the planned time must notify Baecars in advance.

4. Return Deadline: Customers must return the car to the assigned location before the deadline in order to avoid paying late penalties. In order to facilitate future rentals and preserve our operating effectiveness, prompt return is required.

5. Extension Request: Customers are urged to get in touch with Baecars ahead of time to discuss their requirements if they need an extension of the rental duration. Requests for extensions will be granted to the best of our abilities, pending availability and approval of the updated conditions.

6. Return Inspection: To ensure there are no unforeseen damages or inconsistencies, customers should be informed that the car will be thoroughly inspected upon return. To guarantee the integrity of our fleet, this examination is routine.

7. Return Condition: Except for typical wear and tear, customers are expected to return the vehicle in the same condition as it was when they hired it. This covers upkeep as well as any extra gear or extras that come with the car.

8. Cleaning Fee: Customers understand that if the car is returned extremely dirty beyond what is expected a cleaning fee can be charged. The expense of washing and returning the car to its original state is covered by this charge.

9. Fuel Refueling: In order to prevent fuel surcharges, it is the customer's obligation to return the car with same level as it was given. This keeps things running smoothly for the following client and supports our efforts to keep things running smoothly.

10. Return Confirmation: In order to formally verify the conclusion of the rental period, clients should get a return confirmation from Baecars upon returning the vehicle. For both parties, this offers confirmation and proof that the rental transaction has been completed.

Insurance and Liability

1. Insurance Coverage: It's critical that clients comprehend the scope of the insurance that comes with the rental car. Basic insurance coverage is usually included in our rental packages, but customers should check their rental agreement or get in touch with our staff if they have any questions about the precise terms of coverage.

2. Insurance Exclusions: It is important for clients to understand the policy's exclusions and restrictions. Certain accidents or forms of damage, such those brought on by careless or drunk driving, could not be covered by the basic insurance plan.

3. Damage Responsibility: Customers understand that they are accountable for any damages to the car that are not covered by insurance. This covers losses brought on by mishaps, burglary, damage to property, or other unanticipated circumstances.

4. Claim Procedure: In the event of an accident or damage to the vehicle, customers should understand the procedure for filing insurance claims. Our team is available to assist customers through the claims process and provide guidance on the necessary documentation and steps to take.

5. Third-Party Liability: Clients consent to hold Baecars harmless for any claims resulting from their usage of the rental automobile. This covers you if the rental car is involved in an accident or other occurrence that results in harm to other people or their property.

6. Additional Coverage: Clients should be informed that they might be able to obtain extra insurance coverage. Our staff can go over the different alternatives and their advantages with clients. This optional coverage offers extra security and peace of mind.

7. Personal Injury: It's crucial to understand that the rental agreement does not cover personal injury claims. Clients should use their personal insurance or other appropriate channels to handle any claims for personal injuries.

8. Loss of Use: Customers are aware that in the event that damage renders the vehicle inoperable, they may be responsible for loss-of-use fees. These fees make up for Baecars's lost income while the automobile is being repaired or replaced.

9. Reporting Requirements: Renters consent to notify Baecars right away of any events, damages, or accidents involving the rental automobile. Timely reporting guarantees that our staff can assist and take the required actions to properly handle the problem.

10. Insurance Verification: Customers must give Baecars correct insurance information if they are using their personal insurance to cover the rental automobile. This makes it easier to make sure the car is adequately protected and that any claims can be handled quickly.

Prohibited Uses

1. Legal Compliance: By utilizing our car-rental services, you consent to utilize the rental car in accordance with all relevant laws and rules. This covers all legal requirements pertaining to the usage of motor vehicles, including but not limited to traffic regulations, registration requirements, and others.

2. Illegal Activities: You acknowledge and consent to the fact that the rental car cannot be used for any unlawful activities, such as the transportation of illegal drugs. It is completely forbidden to commit crimes while operating one of our vehicles, and doing so might lead to legal action.

3. Vehicle Modifications: You undertake not to alter the rental automobile in any way without Baecars's prior approval. This covers modifications to the car's design, features, or construction. There might be extra fees for any unlawful changes.

4. Towing Restrictions: You acknowledge and agree that it is not permitted to tow other cars or trailers behind the rental car. Since our cars are not designed to be towed, doing so might result in harm or endanger people's safety.

5. Off-Road Driving: By renting a car, you consent to not using it on any undesignated roads or trails. Off-road driving may cancel insurance coverage in addition to causing damage to the vehicle's tires, suspension, and other parts.

6. Subleasing: You understand that it is not permitted to lend or sublease the rental car to other people. The primary renter and Baecars are the sole parties to the rental agreement, and only the drivers named as allowed by the agreement may use the automobile.

7. Commercial Use: You are aware that it is not permitted to use the rental car for business travel without permission. This covers any business activity not permitted by Baecars, such as transporting products or people for hire.

8. Racing: You consent to refrain from using the rental car for any competitive activities, such as speeding. Such practices are legally forbidden since they carry a high danger of collisions, injuries, and vehicle damage.

9. Overloading: Understand that overloading the rental vehicle beyond its capacity is prohibited.

10. Animal Transport: You are aware that it is not permitted to load the rental car over its maximum capacity. Overloading a vehicle can result in decreased control, mechanical failure, and an elevated risk of collisions.

Maintenance and Breakdowns

1. Vehicle Inspection: It's important to check the rental car for any damage or problems before you take it for a drive. By doing this, you can make sure that you know the state of the car and can notify Baecars of any issues before you leave. Contacts for Emergencies

2. Emergency Contacts: In the event of an emergency or breakdown, have Baecars' contact details close to hand. Throughout your rental, our staff is here to help and support you, round the clock, to make sure you're secure and comfortable.
   Safety Gear

3. Safety Equipment: Verify that the rental car has all the tools it needs, including a jack and spare tire. It is imperative that you get acquainted with the whereabouts and appropriate utilization of these goods in the event of an emergency while driving.

4. Mechanical Issues: Please notify Baecars right away if you experience any mechanical problems or breakdowns throughout your rental time so that they can help you as soon as possible. Our first goals are your happiness and safety.

5. Roadside Assistance: Recognize the steps involved in obtaining roadside help in an emergency. Baecars provides thorough roadside assistance services to guarantee your wellbeing and safety while driving.

6. Replacement Vehicle: Recognize that, depending on availability, Baecars may offer a substitute vehicle in the event of a breakdown. Our goal is to keep your travel arrangements as unaffected as possible while offering appropriate substitutes as necessary.

7. Towing Authorization: Getting Baecars' approval is necessary before scheduling any towing or repairs. Unauthorized repairs or towing may incur further fees or penalties.

8. Maintenance Records: Save copies of any documents pertaining to the rental car's upkeep or repairs. In the event that there are disagreements or allegations about the vehicle's

9. Rental Extension: Be aware that the duration of the rental may be prolonged to accommodate for any downtime brought on by repairs or maintenance for the vehicle. To explore alternatives and availability for rental extensions, please get in touch with Baecars ahead of time.

10. Return Transport: You consent to following Baecars's instructions in order to return the rental automobile so that it may be maintained or repaired. We value your help in making sure the car is returned on schedule for any required maintenance.

Vehicle Condition

1. Acceptance of Condition: You acknowledge that the rental car is as-is and attest to any damage or flaws that may be present. Please give the automobile a thorough inspection before leaving.

2. Documentation: Any pre-existing faults or flaws must be recorded in writing and reported to Baecars prior to departure. This guarantees openness and avoids disagreements over the state of the car.

3. Visual Inspection: Before driving, conduct a thorough visual inspection of the rental vehicle's exterior and interior. This allows you to identify any damages or issues that may need to be addressed.

4. Reporting Damages: Promptly report any new damages or issues discovered during the rental period to Baecars. This allows us to address them promptly and ensure the safety and integrity of our vehicles.

5. Interior Cleanliness: You agree to maintain the cleanliness of the vehicle's interior during the rental period. This includes removing trash and keeping the interior in a tidy condition.

6. Exterior Cleanliness: Understand that excessive dirt or mud on the exterior may hide damages. Please ensure that the exterior of the vehicle is cleaned before return to facilitate a thorough inspection.

7. Vehicle Care: You promise to treat the rental automobile with reasonable care in order to avoid damage or excessive wear and tear. This entails following safe driving procedures and abstaining from potentially damaging behaviors.

8. Dents and Scratches: Normal use-related small dents and scrapes are not regarded as damages. For evaluation, do report any substantial damages that go beyond typical wear and tear.

9. Repair Authorization: Obtain authorization from Baecars before arranging for repairs or maintenance on the rental vehicle. Unauthorized repairs may result in additional charges or penalties.

10. Return Inspection: After the car is returned, take part in a last check to verify its condition and resolve any issues. This last examination contributes to accountability and openness.

Fuel Policy

1. Initial Fuel Level: Before driving, verify the initial fuel level of the rental vehicle. This ensures clarity on the fuel status at the start of your rental period.

2. Full Tank: Recognize that, for your convenience, the car will be delivered with a full tank of gas at the start of the rental time.

3. Fuel Types: Only the fuel type recommended for the rental car—as stated in the handbook—should be used. The incorrect gasoline type may result in damage and additional charges.

4. Refueling Responsibility: Before returning the car, you must agree to fill up the gas tank to the same level as when you started the rental. This keeps everything consistent and equitable for every client.

5. Fuel Stations: Familiarize yourself with nearby fuel stations to facilitate refueling before returning the vehicle. This ensures that you can easily refill the tank to the required level.

6. Refueling Charges: Recognize that if the car is returned with less than a full tank of gas, there might be refueling fees. To prevent these charges, it is your duty to make sure the tank is filled up to the necessary amount.

7. Fuel Receipts: Retain receipts for fuel purchases during the rental period as proof of refueling. These receipts may be required for reimbursement or dispute resolution purposes.

8. Fuel Economy: Drive responsibly to maximize fuel efficiency and minimize refueling costs. Avoid aggressive driving behaviors and unnecessary idling to optimize fuel consumption.

9. Fuel Allowance: Recognize any mileage allowances that include fuel costs and adhere to these limits to avoid additional charges. Monitoring your fuel usage within these allowances helps manage overall rental costs.

Mileage Limitation

1. Mileage Restriction Awareness: Recognize the mileage limit specified in the rental agreement. This limit determines the maximum distance you can travel during the rental period without incurring any additional charges.

2. Mileage Calculation: Verify if the mileage is determined per day or per rental. This clarifies how mileage fees could mount up depending on how long your rental is.

3. Excess Mileage Charges: Recognize that going above the distance allotted might result in extra fees. It's critical to follow the designated distance restriction in order to prevent unforeseen costs.

4. Odometer Reading: To ensure precise mileage calculations, confirm the odometer reading at the beginning and conclusion of the rental time. This guarantees accuracy and openness while monitoring mileage utilization.

5. Mileage Tracking: To prevent going over the allotted distance throughout the rental time, keep track of your mileage. By keeping an eye on your distance, you may make appropriate trip plans and adhere to the predetermined mileage cap.

6. Destination Planning: Plan your routes and travel itinerary to minimize excess mileage. Efficient route planning helps optimize your mileage usage and avoid unnecessary charges.

7. Additional Fees: Recognize the cost implications of exceeding the mileage limit and budget accordingly. It is important to factor in potential excess mileage charges when planning your rental budget.

8. Mileage Reporting: Report any discrepancies in mileage readings to Baecars immediately. Timely reporting ensures that any issues with mileage tracking can be addressed promptly and accurately..

9. Mileage Waivers: Inquire about mileage waivers or options for extending the mileage limit if needed. Baecars may offer flexibility in mileage limits based on your specific rental needs.